Property Management

Explore the rich history and unwavering commitment of Panadew Property Management, your trusted partner in Kingston for exceptional property management services.

What We Do

Marketing

Strong marketing drives successful rental outcomes. We use expert marketing strategies from years of insight.

Tenant Screening

We do extensive screening on all tenants and handle every aspect of getting the best tenants fast.

Maintenance

We do inspections, handle maintenance issues 24/7, and renovations to increase property value.

Set up a meeting

Residential Property Management

We provide full-service management for residential properties, ensuring your investments are well-maintained and profitable.

  • Increase your net operating income
  • Higher quality tenants
  • Decreased maintenance costs
  • Decreased vacancy
  • Less stress and more freedom
  • Reduce legal problems and expenses
  • Streamlined maintenance services
  • Rent collection and bill payment
  • Budget and financial reporting
  • Handle tenant issues
  • Marketing
  • Screening tenant applications
  • Leasing properties
  • Current knowledge

Student Housing Management

Specializing in student accommodations, we offer tailored services to meet the unique needs of student housing.

  • Promote to campus communities
  • Knowledge of rental timing
  • Strategies to have an advantage
  • Advise on flexible leasing terms
  • Group showing strategies
  • Manage high turnover cycles
  • Facilitate group leasing
  • Roommate matching
  • Offer fully furnished options
  • Implement security measures
  • Online application
  • Online rent payment
  • Online maintenance requests
  • Check-ins during student off-times

Expert Marketing

Strong marketing drives successful rental outcomes. We use expert marketing strategies from years of insight.

  • Consultation to design a marketing strategy and program directed to your goals for your property
  • Ensure property is ready for the market and advise on any updates
  • Accurate current rental value
  • Photography of property
  • Start aggressive marketing program
  • Expose property to many potential tenants through website and multiple high-traffic rental websites
  • Send property to waitlist of tenants
  • Pursue all leads and inquiries
  • Our team is available for showings weekdays, evenings and weekends.
  • Utilize closing strategies at showings to secure tenants
  • Follow up with all potential tenants

Tenant Screening & Leasing

We conduct thorough tenant screenings and manage leasing processes to ensure reliable occupancy.

  • Thorough application process
  • Review rental history
  • Credit report
  • Verification of current employment and income
  • Contact previous landlords to verify payment history and care of property
  • Internal screening through Panadew’s extensive 36 year prior tenant/application database
  • Prepare all rental and tenancy agreements
  • Prepare payment forms, contact forms, inspection forms
  • Negotiate and sign lease (no fee)
  • Online lease signing makes it easy for tenants and saves time
  • Collect first and last month’s rent
  • Property condition inspection at move-in and move-out

Rent Collection

We ensure you receive your rent on time, every time. With us handling everything, you can enjoy peace of mind knowing your payments are always taken care of.

  • Collecting and depositing rent payments and other income
  • Posting income daily
  • Collecting, counting, and depositing laundry income
  • Online payment options
  • Full audit of all rents on the 1st of the month
  • Monthly tenant status reports
  • Maintain the status of each tenant and running delinquency reports
  • Start action to delinquent tenants on the 2nd of the month

Maintenance & Repairs

Our skilled maintenance team is available 24/7 to handle all repair and upkeep needs efficiently.

  • Regular inspections to ensure property condition
  • Designing a maintenance schedule for each property
  • Advise on preventative maintenance
  • Routine and emergency maintenance is handled in a timely manner to keep the property safe and tenants happy
  • Specialized maintenance crews on call 24 hours a day 7 days a week comes with a lower price to you than if you hired someone on your own
  • Arranging maintenance with sub-trades and other companies at favourable rates due to the volume that Panadew does
  • No additional after-hours fees
  • Detailed logs of all repairs and maintenance work
  • Work around when tenants are away for larger maintenance projects
  • Large projects only proceed with your consent

Legal Management 

If legal issues with tenants arise, including the possibility of eviction, we’ll manage the process for you by connecting you with the right experts, reducing stress, and ensuring your property is promptly re-rented.

  • Connect you with experienced and proven paralegals and lawyers
  • Ensure lease agreements are done properly to protect you
  • Handle evictions, including serving notices and representing you in Court
  • Serve notices properly and timely
  • Handle insurance claims
  • Oversee legal compliance regarding local, provincial and federal laws
  • Mitigate risk and liability to address and minimize potential risk
  • Resolve tenant disputes, ensuring legal and contractual obligations are upheld
  • Ensure Fair Housing compliance with regards to leasing, advertising, and tenant interactions

Financial Reporting

Receive detailed financial reports to keep you informed about your property’s performance and profitability.

  • Monthly itemized statements
  • Quickbooks Integration
  • Direct to your accountant
  • Current operations
  • Direct deposit to your account
  • Year-end tax summary reports
  • Monitor capital expenditures
  • Expense tracking and categorization
  • Track rental income and identify overdue accounts
  • Track and report maintenance and repair costs identifying areas for cost-saving measures

Renovations and Construction

Enhance your property’s value and attract top tenants with the help of our in-house construction team, dedicated to maintaining and upgrading to maximize rental income.

  • Advise on renovations that can increase your net operating income
  • Develop a project plan
  • Obtain permits and approvals
  • Hire and manage sub-trades
  • Utilize in-house crew for cost savings
  • Coordinate schedules
  • Budget management
  • Source high-quality durable and cost-effective materials
  • Keep property owners updated
  • Handle inspections and quality 
  • Minimize tenant disruptions
  • Post-construction cleanup and handover

Tenant Services

Ensure seamless tenant services, including screening, lease management, prompt communication, and resolving issues efficiently.

  •  Courteous and professional managers and staff that will treat all tenants with respect and dignity
  • Responsive communication with someone on call 24/7
  • 24 hour emergency service
  • Fast service for work orders, maintenance calls and questions
  • Fair and transparent policies 
  • Clear move-in and out process
  • Convenient rent payment and application options online
  • Services for all tenant needs, questions, concerns, and emergencies
What Our Clients Say

Panadew has turned my rental business around. I was coping with depressed rents, extended vacancies, and damaged property. My yearly losses were increasing and my investment value was plummeting. Only months after Panadew took over, the property was repaired, vacancies were filled, and rents achieved reasonable levels. There was a cost, but it is being recouped. Now the apartments are desirable and the bottom line is healthy. Panadew is very professional. They excel in people diplomacy, building management, and legal process. Panadew has made my rental business a “no hassle” experience.

— R. Maclennan, Toronto, Ontario, Canada

I am currently using four different property managers for my buildings, three houses and eighteen apartment units. Panadew has been looking after the largest of my buildings (an eleven unit apartment) for over three years. I have managed some of my own buildings as rentals at different times and I know first hand some of what is involved, and how difficult a job it can be.

Before I first asked Panadew to look after my building we discussed what I wanted from them and what they expected from me. Panadew felt that by reinvesting in the building we could get better tenants and rents. Three years later my building has been largely renovated, with a substantial amount of the cost out of cash flow, and returns have been significantly improved. Panadew looked after all the renovations, and managed to keep the building almost fully occupied whilst the work was being carried out. Panadew has never bothered me with the trivia of running the building and does an excellent job of keeping it occupied and maintained without undue expense. Because I have dealt with many other property managers I feel qualified to say that Panadew is one of the best. I have never felt that I am being “nickel and dimed” or that I am being handed undue expenses. In fact I have been often surprised at the extents Panadew has gone in looking after my interests, such as appealing my property tax bill. I certainly would not hesitate to recommend Panadew for anyone’s management needs, in fact I would tell you not to bother looking elsewhere.

— A. Maycock, Dhahran, Saudi Arabia

After interviewing 3 property management firms, my wife and I selected Panadew based on current client referrals and Panadew’s take charge approach to handling our investment as well as their knowledge of the Kingston Rental Market. Our experience with all members of Panadew’s agents, has been so positive and rewarding that we have invested in another property for them to manage.

— B. & D. Flood, Kingston, Ontario

I have used Panadew Property Management services for three years and have been very pleased with their exceptional professionalism. They have consistently kept my property rented with good tenants. They have dealt with city officials on my behalf to resolve contentious issues. They have an excellent network of skilled tradesmen who have completed necessary repairs to increase the value of my property.

I now feel free to pursue my own interests instead of being chained to the responsibilities of owning a rental property. Panadew Property Management deserves its reputation as the best property management firm for residential buildings in Kingston. Thanks for all your work!

— K. Beeman, Kingston, Ontario

Panadew has managed my company’s properties for about 21 years, and I am extremely happy with the job they have done for me during this time. I am out of the country for most of the year, so Panadew takes complete responsibility for all my rental units in Kingston. They look after renting the properties, assessing and overseeing any repair work necessary, collection and dispersal of all monies relating to the properties, all tenant interface, and preparation of monthly reports.

Panadew has proven themselves to be completely responsible and diligent managers. They are trustworthy and have a high level of commitment to managing my units in a competent and responsible manner. Also, because of the changing rental market in Kingston, it has become necessary for property managers to become more creative in their approach to renting. Panadew has a strong sense of what is most advantageous in this area and has persistently seized every opportunity to rent the units at the best possible price.

Panadew has also done several renovation projects for me, including the design and construction of new layouts for some of my units. They are a master at finding realistic solutions to problems, and I have always found Panadew’s agents to be both honest and straight forward in their dealings with people.

— J. Baumann, Sedona, Arizona, USA

I chose to go with Panadew after being introduced to them by my lawyer. I was having a difficult time with a group of troublesome tenants and after managing the property for several years I was considering evicting the tenants and selling my property. Panadew was able to deal with this particular group of tenants in an objective and positive manner. They attended a rental tribunal hearing and dealt with property standards officials on my behalf. Repairs that were required to my property were completed quickly and at a price that even if I had done all the work myself I would not have been able to match. The crisis was solved and I retained my property.

Panadew continued to manage my property for almost 10 years. Once a month I would receive a statement and a cheque from Panadew indicating all routine maintenance performed. No more calls at 2:00 am saying the furnace wouldn’t work or the kitchen sink was plugged. No more mowing the lawn at 2 houses. All maintenance was performed at surprisingly low cost.

There was never any question of vacancy and all advertising and tenant screening was taken care of by Panadew. It amounted to worry free property ownership with positive cash flow.

Due to a huge upsurge in real estate values in the vicinity of my property I decided it was time to sell it. If it had not been for the help of Panadew I would likely have sold my property well before being able to capitalize on the upswing in real estate values. Choosing to enlist the services of Panadew was one of the wisest business decisions I have made.

— W. Harpell, Napanee, Ontario

About twelve years ago, I purchased a downtown rental building where Panadew had been doing the property management for the previous owner. I met with Dan, and decided to retain Panadew’s services with this acquisition, and, being new to the concept of property management, watch and see how well it went. At the time, I was self-managing a number of other rental properties which were in varying degrees becoming problematic (dealing with difficult tenants, repairs, spiraling costs) to the extent that it was taking a toll on the rest of my life. This was not the way I had envisioned spending my time. One by one, I turned over management of these buildings to Panadew, and they now manage 17 units for me. I have been very pleased with the result. They are professional and fair in their approach with both me and the tenants, and overall have engaged in a long term plan to upgrade units, improve the physical plant and increase rents while maintaining long term tenants and consistent cash flow. They are realistic and analytical when it comes to assessing upgrade needs vis-à-vis the rental market, and while they have sometimes almost had to pry the cash from me, I must say that their reasoning has proven sound over time. As I live in town and maintain other units on my own, I do not really fall into the absentee landlord category, and keep in fairly close touch with them. They communicate with me well, and we have developed a rapport and they understand where I as the owner am coming from philosophically.

Over all, Panadew has turned some of my ‘problem’ buildings around, giving me more time to do what I want to do. I have no hesitation in recommending them.

— M. Shaw, Kingston, Ontario

Panadew Property Mgmt. has provided an absolutely invaluable service to me for the past three years. I am an absentee landlord that lives in Quebec City and have neither the time nor resources to properly manage the house that I rent out in Kingston. I was able to sign a contract with Dan in one day, and have never since worried about the management of my property. Panadew has gone to exceptional lengths to ensure that my house has been efficiently and profitably managed, and I am personally very thankful for the work that Panadew has done.

Panadew is at all times professional in its dealings with customers and clients, and I put great trust in Dan and his group as honest and faithful workers. They are at the same time realistic, and understand the market well. They will not overestimate what can be done for your business investments; they will work hard to ensure that your properties are carefully and efficiently managed, and that you are constantly kept aware of what is happening and of alternatives.

I am personally very gratified and thankful to Panadew for the excellent service that they have provided over the last three years – without doubt, they have made all the difference in being able to keep my house and earn a profit from it.

— R. Eyestone, Quebec City, Quebec